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CIMIC Group Limited Annual Report 2016 |
Sustainability Report
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The Group does not enter into any agreements in relation to services such as lobbying, facilitating client relationships, relationship
management, strategic advice, or other stakeholder management services which may directly or indirectly influence decision makers
considering any bid for work.
COMMUNICATION AND TRAINING
CIMIC Group Code of Conduct training is completed by employees within 3 months of commencing within the Group and then repeated
every two years. Training includes online training for white collar workers, toolbox talks for blue collar workers, and face-to-face training
for high risk roles. In 2016, we required employees to acknowledge that they had read the refreshed Group Code of Conduct. In
December 2016, we deployed the online training for the refreshed Group Code of Conduct. Training completion (by employee numbers)
are provided below:
Completion of formal Code of Conduct training (#)
2016 (On-line only)
2016 (Total)
2015 (Total)
CIMIC
38
82
47
CPB Contractors
414
1,717
2,486
Leighton Asia
3,513
4,270
630
Thiess
511
2,380
1,030
Sedgman
435
1,089
-
EIC Activities
0
25
101
Pacific Partnerships
13
61
40
Group
4,924
9,624
4,334
MONITORING AND WHISTLEBLOWERS
CIMIC provides the ‘Ethics Line’, a confidential way for employees, sub-contractors and partners to voice their concerns should they come
across potentially unethical practices. In 2016, we appointed a new provider and promoted the Ethics Line across the Group, including
our projects.
The Ethics Line is an independent service operated by STOPline Pty Ltd, a leading provider of disclosure management services. It is a 24
hours-a-day, seven days-a-week service staffed by highly trained consultants who are able to access a comprehensive interpreter service
covering all the regions where we operate and the languages our people speak. All reports made to the Ethics Line are treated
confidentially. Matters can be reported to the Ethics Line via phone, fax, on-line, by email or post.
CIMIC and each Operating Company maintain a Reportable Conduct Group, with membership comprising the CEO or Managing Director,
CFO, General Counsel, and Head of Human Resources, or as otherwise determined by the CEO. Its responsibilities include monitoring and
responding appropriately to matters investigated and brought before it, and reporting to the CIMIC Board Ethics, Compliance &
Sustainability Committee (ECSC), a sub-committee of the CIMIC Board, on a regular basis about matters reported, actions taken, and the
success or otherwise of systems in place to support compliance with the Code. The Group monitors the volume and type of disclosures
received through the Ethics Line. Any complaints that are received are dealt with in accordance with the Code.
The ECSC, on behalf of the Board, monitors and reviews the ethical standards and practices generally within the Group, compliance with
the Code, and compliance with applicable legal and regulatory requirements. The ECSC receives quarterly reporting at a high level on the
nature of all calls to the Ethics Line. Any serious matters are also reported to the ECSC.
In 2016, the nature of the calls to the Ethics Line were as follows:
Calls to the Ethics Line (#)
2016
Conflicts
5
Breaches of code/procedures
2
Misappropriation/theft
0
Fraud
0
Human resources related
10
Other
6
Total
23
Of the matters reported in 2016, two were considered substantive enough to be reported to the Reportable Conduct Group for further
investigation. Both related to allegations regarding training processes and have been dealt with internally.
DISCLOSURE AND PRIVACY
Listed companies, such as CIMIC, must comply with the continuous disclosure obligations in the ASX Listing Rules and the Corporations
Act. This is also essential for the maintenance of shareholder confidence and market trust.
A Market Disclosure and Communications Framework is in place and the Group has supporting procedures for the gathering and release
of information to the ASX. Our corporate governance processes are continuously reviewed to ensure compliance with changes to the
Corporations Act and other legislation that affects the Group’s operations.
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